(Approved October 9, 2002)
ARTICLE I - NAME
This club shall be known as NAUSET NEWCOMERS, INC., a non-profit organization,
which is federally tax exempt and not affiliated with any other organization.
ARTICLE II - PURPOSE
The purpose of the club is to provide residents an
opportunity through activities to become acquainted with others in the area
through activities, to inform members about our area, and whenever possible, to
contribute to worthy causes in our area. The club’s activity year shall be
from September 1st through the following August 31st. inclusive.
ARTICLE III - MEMBERSHIP
A.
Eligibility
Membership is open to persons who are residents of the towns of Brewster,
Eastham,
Orleans
, and Wellfleet; however up to 10% of the membership
is open to persons outside of the aforementioned towns.
B.
Active Membership
New members shall be considered Active Members for a period of four consecutive
activity years (September 1 – August 31), regardless of the month they joined,
during which they may participate in all activities, vote in elections, hold
office and be appointed to serve on committees. New members signing up after the
March meeting will be considered full members from the date of their sign-up,
but with their four consecutive years starting on the following September 1st.
C.
Associate Membership
After participation as an Active Member, those members shall become Associate
Members, and may attend all meetings and participate in activities and vote in
elections but may not be elected to office.
D.
Dues
Membership is based on the activity year and becomes effective with the payment
of dues. Dues shall be set periodically by the Board of Directors at an amount
to cover anticipated expenses consistent with the non-profitability of the
organization. Dues will be waived
for individuals joining after the March meeting permitting these new members an
opportunity to participate in the club activities.
Full active membership status will begin with the payment of dues in the
following activity year.
ARTICLE IV - OFFICERS
A.
Officers
The elected officers shall be a President, Vice President, Secretary, and
Treasurer.
B.
Duties
Duties of the Officers shall be as follows:
President:
The President shall be the executive officer of the club. The President
shall preside over all meetings, shall be an ex-officio member of all committees
and shall perform such other duties as are usually pertinent to the office. All
presidential duties shall be conducted consistent with the By-Laws of the club.
Vice
President: The
Vice President shall preside at meetings in the absence of the President and
shall perform such other duties as may be assigned by the President
Secretary:
The Secretary shall keep minutes of all club and Board of Directors meetings,
shall be custodian of all club records, and shall handle all correspondence.
Treasurer:
The Treasurer shall collect all monies due, deposit such monies in a designated
bank, pay all bills, and maintain a complete record of all transactions. The
books shall be subject to examination by the President at any time, and shall be
available for audit at times designated by the Board of Directors. The
Treasurer's report shall be presented at monthly meetings.
ARTICLE V - CHAIRPERSONS
A.
Chairperson(s)
Chairpersons and/or co-chairpersons of the following committees shall be
elected: Group Activities, Hospitality, Membership, Program, Publicity, Social
Events and Raffle.
B. Duties
Group
Activities:
The Group Activities Chairperson(s) shall make known and coordinate all
group activities wherein lie the interests of the members, such as bridge,
gourmet cooking, golf, skiing, bicycling, etc. Each activity shall have its own
group leader chosen by the outgoing leader.
Hospitality:
The Hospitality Chairperson(s) shall arrange for refreshments at club
meetings.
Membership:
The Membership Chairperson(s) shall be responsible for registering guests and
new members at each meeting and shall maintain a record of the club membership
to include the date that each member joins the club. This information shall be
made available to other interested Chairpersons.
The Membership Chairperson(s) shall be responsible for accepting
membership dues, recording same in membership files and turning these funds over
to the Treasurer. This Chairperson(s) shall also be responsible for the
preparation of membership lists.
Program:
The Program Chairperson(s) shall arrange for programs for each of the regular
monthly meetings, to the greatest extent possible selecting subject material
appealing and attractive to the diverse interest of the membership. It shall be
the responsibility of the Program Chairperson to see that all materials and
equipment required by the person or persons presenting the program are made
available.
Publicity:
The Publicity Chairperson(s) shall transmit
date, time, location and program for each monthly meeting and social event to
selected newspapers, TV and radio stations, for publication as is practical. All
publicity concerning the club must be cleared through the Publicity
Chairperson(s).
Social
Events:
The Social Events Chairperson (s) shall, with the advice and agreement of
the Board of Directors, arrange a schedule of activities (other than the regular
monthly meetings) such as dinners, entertainments, etc., chosen to appeal to the
diverse interests of the membership.
Raffle:
The Raffle Chairperson shall secure donations of gifts or services to be raffled
off at the general meetings. Monies received from the raffle shall be turned
over to the Treasurer for subsequent donation to local charities as determined
by the officers.
ARTICLE VI - BOARD OF DIRECTORS
A. Board of Directors
The Board of Directors shall be comprised of the Officers, the Chairpersons,
listed above, and, in an advisory capacity (non-voting), the previous year’s
President or a member from the previous Board of Directors.
B. Duties
Duties of the Board of Directors shall be to coordinate plans and activities of
the club and conduct general management of the club and its affairs.
Interim vacancies in club offices shall be filled by appointment by the Board of
Directors.
Before
June 30th each Board member shall make an outline of the duties and
responsibilities of the office and provide them to
their counterpart on the incoming board.
ARTICLE
V - ELECTIONS
A. Nominating Committee
The President shall annually appoint a
nominating committee whose purpose it is to propose a slate of Officers and
Directors for the following year. The
slate shall be presented to the membership at the April club meeting.
B. Elections
Officers and Directors shall be elected for
a term of one year and shall not be eligible for re-election, excepting the Vice
President who may serve as President in the following year if so nominated and
elected. The election will be held at the annual club meeting in May. New
officers will assume responsibilities of their offices by the end of June.
Election shall be by majority vote of the members present, provided there is a
quorum
C. Quorum
Fifteen percent of the MEMBERSHIP shall constitute a quorum. A majority of the
Board members shall constitute a quorum for the Board of Directors meetings.
ARTICLE VIII - MEETINGS
Regular meetings of the club shall be held on the second Wednesday of each month
from September through May. Meetings of the Board of Directors shall be held
once a month during the club activity year prior to the regular meeting. Other
meetings of the club or Board may be
called by the President when deemed necessary
by the President.
ARTICLE IX - PARLIAMENTARY AUTHORITY
The meetings of this club will be governed under "Roberts Rules of
Order".
ARTICLE X - ACTIVITIES
Members' interests shall determine the activities of the club.
All dues paying members are eligible for club activities.
ARTICLE XI
- CONTRIBUTIONS
Consistent with our stated purposes, this organization shall strive to
contribute financially to and to encourage volunteer work in local Community
non-profit services.
ARTICLE XII - AMENDMENTS
By-laws of the Nauset Newcomers, Inc., may be amended by a two-thirds vote of
members present at a regular club meeting having a quorum provided such
amendments have been proposed at a previous regular meeting of the club.
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Saturday May 17, 2008.
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